Microsoft Excel Tips and Tricks
Sometimes, Excel seems too good to be true. All I have to do is enter a formula, and pretty much anything I'd ever need to do manually can be done automatically. Need to merge two sheets with similar data? Excel can do it. Need to do simple math? Excel can do it. Need to combine information in multiple cells? Excel can do it. In the spirit of working more efficiently and avoiding tedious, manual work, here are a few Excel tricks to get you started with how to use Excel.
Remove Duplicates
Keyboard shortcut: Alt+A+M
This brings up the Remove Duplicates window where we can select which column(s) we want Excel to remove duplicates from.
Sum for certain month based on conditions
Count Word Appear Percentage
Enter this formula: =COUNTIF(B2:B15,"Yes")/COUNTA(B2:B15) into a blank cell where you want to get the result, and then press Enter to a decimal number, see screenshot:
Transpose Every 5 Or N Rows to Columns
Transpose Every 5 Or N Rows From One Column To Multiple Columns With Formula
In Excel, you can apply the following formula to transpose every n rows from one column to multiple columns, please do as follows:
1. Enter the following formula into a blank cell where you want to put the result, C1, for example, =INDEX($A:$A,ROW(A1)*5-5+COLUMN(A1)), see screenshot:
Note: In the above formula, A:A is the column reference that you want to transpose, and A1 is the first cell of the used column, the number 5 indicates the number of columns that your data will locate, you can change them to your need. And the first cell of the list must be located at the first row in the worksheet.
2. Then drag the fill handle right to five cells, and go on dragging the fill handle down to the range of cells until displays 0 , see screenshot:
Copy Web Page Data into Excel
For example, copying following page into excel is a mess.
Here is what I did:
h. select blanks, which will select all blank cells. If there is a space in, that cell will not be selected.
Open Excel files in New Window
- In Excel 2003, go to Tools -> Options -> General tab. Make sure the option, ‘Ignore other applications’ is checked.
- In Excel 2007 & 2010, Click the Office button -> Excel Options -> Advanced. Under General, check ‘Ignore other applications that use Dynamic Data Exchange’.
Formula- Convert a text to Number
Search a Column of Strings Based on Data in another Column
=MATCH("*"&(O6)&"*",B:B,0)
Matching and Return value crossing different columns
=IF( COUNTIF('Servers'!A:A, A3)=0, "No", "Yes")
Check if A3 value is in worksheet "Servers" column A. If found , show Yes, else, show No
Check if A3 value found in the file "Z:\0 Operation\1 Scan\[Scan_Report_Server.xlsx" - worksheet "APP IP' - Column A to H. If found, return same row's , eighth column's value.
Pivot Table Tips
1 Put Multiple Columns into Pivot Table2 Do not show subtotal from Pivot Table
After you enabled Classic Pivot Table layout, by default, subtotal will show . Here is how to turn it off:
Step 1. Select a cell in the pivot table
Step 2. On the Ribbon, click the Design tab
Step 3. In the Layout group, click Subtotals, and click Do Not Show Subtotals.
3 Change PivotTable Column Name
Excel GIFs
Automatically Add Column Titles on Each Print Page:
Set Tables Border:
































































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